harvard travel concur

Some staff may have delegates set up to create their expense reports. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Concur Travel Capture travel no matter where it's booked. Fast Delivery. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Log in to Concur. 21 0 obj <> endobj WebConcur is Harvard University's travel and expense reimbursement system. were required to get a Form W-9 from the renting landlord. Learn more and register on the Harvard Training Portal. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. 0000151766 00000 n Amount Requested *. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS All receipts$75 and abovemust be uploaded to the expense report in Concur. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. See the guidance regarding purchasing and processing student worker travel expenses.. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. trailer Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. 0000002442 00000 n To download the app, access your mobile app store and search for Concur. 0000006320 00000 n Some departments have an internal approver, some send them to an approver in the Finance Office directly. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. Meals are not reimbursed for One-day trips. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Accounting and Finance, Financial Analyst, Financial Compliance. Harvard accounts are not to be used as a holding place for expenses. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. Please read and share with appropriate faculty and staff. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. 0000114649 00000 n Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Exceptions must be documented at the time of booking. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Train travel on Amtrak is an option when economical. Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. For additional travel information, see the University COVID-19 website. 0000008891 00000 n View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. 0000077189 00000 n PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. c: Unfortunately 2015). Harvard Travel Policy. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. 0000110232 00000 n In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Can I book my personal travel through Concur? Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. and Business Expense Policy. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines If I book my own travel, do I need to set up myself as a travel arranger? WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). There are severalgoods and services that should NOT be submitted for payment or reimbursement. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the What is the preferred method for communicating with the travel agents at World Travel? While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. WebWelcome to the online Refund Request Form. hTP1n0 0000217245 00000 n Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. Click on the Click to access Concur %%EOF Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. Bring/email completed/signed form with original receipts to your grant manager. 0000220341 00000 n 0000004215 00000 n hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. 0000001948 00000 n WebQuick Steps Fill out applicable sections of reimbursement forms. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu How our solutions help We give businesses the power to My wheelers are certain that any eyewitness would concur with their account of what happened. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. endstream endobj 36 0 obj <>stream 0000014297 00000 n No Paper! WebPhil Mui is a technology executive in the San Francisco Bay Area. 100% Safe Payment. 1585 Massachusetts Ave. Data analysis queries can be found in the table below. 0000010511 00000 n When in doubt, contact yourFinancial Office Liaison! %PDF-1.4 % Only work-lab related travel and entertainment will be reimbursed, i.e. 0000003323 00000 n Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Foreign Travel Guidance for International Researchers. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 The complete Sponsor Travel Policy is atOSP Policies. 0000002863 00000 n xref were required to get a Form W-9 from the renting landlord. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Travel Policy. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream More information on business travel and travel related University policies can be found on theHarvard Travel Portal. Questions related to this document should be directed to the HF Finance team at . Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Harvard ID (8 digits) *. 0000310965 00000 n Have theNon-employee vendorcomplete the. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Job #22251-6 Part-time (30 hrs/wk.) WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. WebConcur Invoice Automate and integrate your AP processes. 81 0 obj <>stream Concuris Harvard University's travel and expense reimbursement system. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. endstream endobj 41 0 obj <>stream Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. 0000005911 00000 n The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. Auburn Street, Cambridge. WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. 0000008642 00000 n Accounting and WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. See what you need to "Know Before You Go". 0000138551 00000 n The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. 0000218795 00000 n Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf.

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